City Council - June 26, 2018

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*Amended 

AGENDA
REGULAR MEETING OF THE AMES CITY COUNCIL
COUNCIL CHAMBERS - CITY HALL - 515 CLARK AVENUE

JUNE 26, 2018

Click here to download entire agenda packet in PDF

CALL TO ORDER: 6:00 PM

CONSENT AGENDA: All items listed under the consent agenda will be enacted by one motion. There will be no separate discussion of these items unless a request is made prior to the time the Council members vote on the motion.

1. Motion approving payment of claims

2. Motion approving Minutes of Regular Meeting of June 12, 2018

3. Motion approving Report of Contract Change Orders for June 1-15, 2018

4. Motion approving new Class C Liquor & B Native Wine Permit for BN’C Fieldhouse, 206 Welch Avenue, pending final inspection

5. Motion approving temporary Outdoor Service (for sidewalk café) for Olde Main Brewing Company, 316 Main Street

6. Motion approving temporary Outdoor Service (for sidewalk café) for JJC Ames 1 LLC (Fuzzy’s Taco Shop), 2420 Lincoln Way, Ste. 103

7. Motion approving temporary extension of Outdoor Service area for The Mucky Duck, 3100 S. Duff Avenue for July 24-25

*Additional Item: Motion approving 5-day (July 22-26) Class C Liquor & Outdoor Service for Your Private Bartender at Reiman Gardens, 1407 University Boulevard, pending approval of Iowa State University

8. Motion approving renewal of the following Beer Permits, Wine Permits, and Liquor Licenses:

a. Special Class C Liquor – Hickory Park, 1404 South Duff Ave.
b. Special Class C Liquor & Outdoor Service – Botanero Latino, 604 E. Lincoln Way
c. Class C Liquor & Catering – Jethro’s BBQ, 1301 Buckeye Avenue

9. Motion approving request from Ames Convention & Visitors Bureau for Fireworks Permit for display from ISU Lot G7 at dusk on July 3 with rain date of July 5 at dusk for Independence Day

10. Motion approving request from Iowa Sports Foundation, Inc. for Fireworks Permit for display from ISU Lot G3 at dusk on July 20 for Iowa Games

11. Requests from Youth and Shelter Services:

a. Motion directing staff to accept future requests for reimbursement for crisis walk-in appointments for Primary Treatment Mental Health Service
b. Resolution authorizing a carry-over of $52,000 from FY 2017/18 to FY 2018/19 for Primary Treatment Mental Health Service
c. Resolution authorizing transfer of $18,013 in unspent FY 2017/18 funds for Rosedale Emergency Shelter to Transitional Living Emergency Assistance for Basic Material Needs
d. Resolution authorizing a carry-over from FY 2017/18 to FY 2018/19 for unspent Transitional Living Emergency Assistance for Basic Material Needs funds

12. Resolution approving and adopting Supplement No. 2018-3 to the Ames Municipal Code

*Additional Item: Resolution approving Commission On The Arts (COTA) Special Project Grants for Fall 2018

13. Resolution supporting submission of State of Iowa Recreational Trail Grant Application for Grand Avenue Extension project

14. Resolution approving Iowa Department of Agriculture and Land Stewardship Funding Agreement for Grand Avenue Extension in the amount of $100,000

15. Resolution accepting quote from Holmes Murphy & Associates for coverage with Midwest Employers Casualty Company for the same coverage types and limits as the expiring contract at a renewal premium of $100,693

16. Resolution accepting quote and approving renewal of City’s membership in the Iowa Communities Assurance Pool (ICAP) for certain liability coverage at a net cost of $505,543

17. Resolution accepting extension of Property Brokerage Agreement with Willis of Greater Kansas, Inc., for the period beginning July 1, 2018, through June 30, 2019, in the amount of $45,000

18. Resolution approving renewal of Safety Services Contract with IAMU in an amount not to exceed $64,800 for period July 1 through December 31, 2018, and optional renewal in an amount not to exceed $64,800 for period January 1, 2019, through June 30, 2019

19. Requests for Midnight Madness on July 14, 2018:

a. Motion approving blanket Temporary Obstruction Permit and blanket Vending License for the event
b. Motion approving 5-day (July 14-18) Class B Beer & Outdoor Service Area in City Hall Parking Lot N
c. Motion approving tapping of up to seven kegs at once during post-race party with maximum of 15 kegs total during the evening
d. Resolution approving closure of portions of 5th Street, Douglas Avenue, 10th Street, Clark Avenue, Main Street, Northwestern Avenue, 9th Street, Ridgewood Avenue, and 6th Street; Burnett Avenue and Kellogg Avenue, from 5th Street to 10th Street; 6th Street, 7th Street, 8th Street, and 9th Street, from Clark Avenue to Douglas Avenue; and Park Way, including the suspension of parking regulations and enforcement, from 6:00 p.m. to 11:00 p.m. on Saturday, July 14
e. Resolution approving closure of Clark Avenue from 5th Street to 6th Street and City Hall Parking Lot N from 6:00 p.m. on July 14 to 1:00 a.m. on July 15 for post-race activities
f. Resolution approving waiver of fees for blanket Vending License and usage of electricity

20. Requests for Ames Pridefest on September 29, 2018:

a. Motion approving blanket Temporary Obstruction Permit and blanket Vending License for the event
b. Resolution approving the closure of the 400 and 500 blocks of Douglas Avenue, including the closure of 31 metered parking spaces, from 7:00 a.m. to 10:00 p.m.
c. Resolution approving waiver of parking meter fees and enforcement and waiver of fee for blanket Vending License for event

21. Resolution awarding a contract to Baldwin Pole & Piling, Inc., of Des Moines, Iowa, for the purchase of Electric Distribution Utility Poles in accordance with unit prices bid

22. Resolution awarding a contract to Open Systems International, Inc., of Medina, Minnesota, for Power Plant SCADA Hardware Upgrade in the amount of $282,106, with the City paying applicable sales taxes to the State of Iowa

23. Resolution approving contract and bond for Specialized Wet Dry Vacuum, Hydro Blast, and Related Cleaning Services for Power Plant

24. Resolution approving contract and bond for Motor Repair for Power Plant

25. Resolution approving contract and bond for WPC Facility Structural Rehabilitation, Phase 2

26. Renewal of Electric Services Underground Trenching Contract:

a. Resolution approving renewal of Primary Contract with Ames Trenching & Excavating of Ames, Iowa, for period from July1, 2018, through June 30, 2019, in an amount not to exceed $175,000

i. Resolution approving contract and bond

b. Resolution approving renewal of Secondary Contract with Communication Data Link, LLC of Grimes, Iowa, for period from July 1, 2018, through June 30, 2019, in an amount not to exceed $75,000

i. Resolution approving contract and bond

27. Boiler Maintenance Services for Power Plant:

a. Resolution approving renewal of contract with TEI Construction Services, Inc., of Duncan, South Carolina, for period from July 1, 2018, through June 30, 2019, in an amount not to exceed $200,000

i. Resolution approving contract and bond

28. Valve Maintenance and Related Services and Supplies for Power Plant:

a. Resolution approving renewal of contract with Pioneer Industrial Corp. of Hastings, Nebraska, for period from July 1, 2018, through June 30, 2019, in an amount not to exceed $60,000

i. Resolution approving contract and bond

29. Resolution approving Change Order No. 4 with TEI Construction Services, Inc., for Boiler Maintenance Services for Power Plant in an amount not-to-exceed $75,000

*Additional Item: Resolution approving partial completion of public improvements and reducing amount of security required for Crane Farm Subdivision, 2nd Addition

30. Resolution accepting completion of 2016/17 U. S. Highway 69 Improvements Program (South Duff Avenue Safety and Access Project)

31. Resolution accepting completion of 2015/16 West Lincoln Way Intersection Improvements (Franklin Avenue)

32. Resolution accepting completion of 2017/18 Clear Water Diversion project

33. Resolution accepting completion of 2017/18 Traffic Signal Program (East 13th Street/Interstate 35 Northbound Exit Ramp)

34. Quarry Estates Subdivision, Third Addition:

a. Resolution approving waiver of subdivision standards of Section 23.603(1)(b) limiting access to existing public streets
b. Resolution approving Final Plat

35. Resolution approving renewal for property insurance program coverage with Willis of Greater Kansas, Inc., for FY 2018/19 in the amount of $599,019

PUBLIC FORUM: This is a time set aside for comments from the public on topics of City business other than those listed on this agenda. Please understand that the Council will not take any action on your comments at this meeting due to requirements of the Open Meetings Law, but may do so at a future meeting. The Mayor and City Council welcome comments from the public; however, at no time is it appropriate to use profane, obscene, or slanderous language. The Mayor may limit each speaker to five minutes.

ORDINANCES:

36. First passage of ordinance pertaining to exceptions and hardships to Rental Concentration Cap

37. Second passage of ordinance to vacate right-of-way adjacent to 1604 Truman Drive

38. Third passage and adoption of Downtown/Gateway Zoning District ORDINANCE NO. 4355 pertaining to standards (tabled from June 12, 2018)

39. Third passage and adoption of ORDINANCE NO. 4361 rezoning properties within the Downtown Gateway Focus Area of the Lincoln Way Corridor Plan from Highway Oriented Commercial (HOC) and Downtown Service Center (DSC) Zoning Districts to Downtown Gateway Commercial Zoning District

40. Third passage and adoption of ORDINANCE NO. 4362 approving revision to Municipal Code Section 21.121(2) to allow signs not exceeding 16 square feet to be erected in residentially zoned private parks

ADMINISTRATION:

41. Discussion of request to exclude Westside Neighborhood from Rental Concentration Cap

42. Progress Report from Sustainability Coordinator regarding FY 2017-18 Activities:

a. Motion accepting Report
b. Resolution approving Contract with Iowa State University for Sustainability Advisory Services from July 1, 2018, through June 30, 2019, in an amount not to exceed $25,000

43. Ames Economic Development Commission:

a. Presentation of Annual Report
b. Resolution approving 2018/19 Agreement

44. Staff Report on City Council email and meeting packet documentation retention for the City of Ames website

PUBLIC WORKS:

45. Follow-up Staff Report on Post-Construction Stormwater Management Ordinance

46. 2017/18 South Duff Avenue Improvements (tabled from June 12, 2018):

a. Motion rejecting bids and authorizing staff to redesign the project and rebid in Fall 2018

47. Request from First National Bank for designation of reserved spaces in Parking Lot N:

a. Motion directing staff to update the Official Parking Meter Map to show Parking Staff Nos. 61 to 74 in Municipal Lot N as 24-Hour Reserved Parking

PLANNING & HOUSING:

48. Resolution approving release of security for Deery Subdivision Development Agreement

49. Staff Report on request to initiate Land Use Police Plan Map Amendment at 113 North Dakota Avenue

ELECTRIC:

50. Motion authorizing Director of Electric Services to establish an Interruptible Rate Program for Industrial customers for a 24-month trial period and sign a Memorandum of Understanding with participating industrial customers

HEARINGS:

51. Hearing on 2017/18 Low Point Drainage Improvements (Ridgetop Road):

a. Resolution approving final plans and specifications and awarding contract to Ames Trenching & Excavating, Inc. of Ames, Iowa in the amount of $68,888.88

52. Hearing on 2016/17 Arterial Street Pavement Improvements (West Lincoln Way)

a. Resolution approving final plans and specifications and awarding contract to Manatt’s, Inc. of Ames, Iowa, in the amount of $180,765.95

53. Hearing on 07/08 Shared Use Path System Expansion (Bloomington to Ada Hayden):

a. Resolution approving final plans and specifications and awarding contract to Elder Corporation of Pleasant Hill, Iowa, in the amount of $385,000, contingent upon receipt of Iowa DOT concurrence

54. Hearing on Water Pollution Control Facility Primary Clarifier Drive Replacement Project:

a. Resolution approving final plans and specifications and awarding contract to Woodruff Construction, LLC, of Ames, Iowa, in the amount of $234,730

DISPOSITION OF COMMUNICATIONS TO COUNCIL:

COUNCIL COMMENTS:

ADJOURNMENT:

Please note that this Agenda may be changed up to 24 hours before the meeting time as provided by Section 21.4(2), Code of Iowa.