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August 27, 2019 Council Meeting

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AGENDA
REGULAR MEETING OF THE AMES CITY COUNCIL
COUNCIL CHAMBERS - CITY HALL - 515 CLARK AVENUE

AUGUST 27, 2019

Click here to download entire agenda and supplemental materials in PDF

CALL TO ORDER: 6:00 p.m.

PROCLAMATION:
1. Proclamation for “National Overdose Awareness Day,” August 31, 2019

CONSENT AGENDA: All items listed under the Consent Agenda will be enacted by one motion.  There will be no separate discussion of these items unless a request is made prior to the time the Council members vote on the motion.

2. Motion approving payment of claims

3. Motion approving Minutes of Regular Meeting of August 13, 2019

4. Motion approving Report of Change Orders for August 1 - 15, 2019

5. Motion approving Class C Liquor License Ownership Change - Texas Roadhouse, 519 South Duff Avenue

6. Motion approving Class C Beer Permit Ownership Change - Casey’s General Store #2298, 428 Lincoln Way

7. Motion approving Class E Liquor License Ownership Change - Casey’s General Store #2560, 3020 S Duff Avenue

8. Motion approving Class E Liquor License Ownership Change - Casey’s General Store #2905, 3612 Stange Road

9. Motion approving Class E Liquor License Ownership Change - Kum & Go # 1215, 4508 Lincoln Way

10. Motion approving new 6-month Special Class C Liquor License - Mandarin Restaurant, 415 Lincoln Way - Pending Inspections Approval

11. Motion approving new 12-month Special Class C Liquor License with Class B Native Wine, Outdoor Service, and Sunday Sales - The Love Club, LLC, 4625 Reliable Street

12. Motion approving new 12-month Special Class C Liquor License with Sunday Sales - New Hickory Holding Company, 1404 S Duff Avenue, Pending Dram Shop

13. Motion approving renewal of the following Beer Permits, Wine Permits, and Liquor Licenses:

a. Class E Liquor License with Class B Wine, Class C Beer and Sunday Sales - Kwik Stop Liquor & Groceries, 125 6th Street
b. Class E Liquor License with Class B Wine, Class C Beer and Sunday Sales - Hy-Vee Drugstore, 500 Main St
c. Class E Liquor License with Class B Wine, Class C Beer and Sunday Sales - Cyclone Liquors, 626 Lincoln Way
d. Class C Liquor License with Outdoor Service and Sunday Sales - Grandpa Noodle Gallery, 926 S 16th Street

14. Motion approving request for Fireworks Permits for display from Jack Trice Stadium for ISU Home Football Games on the following dates:

a. Saturday, August 31
b. Saturday, September 14
c. Saturday, September 21
d. Saturday, October 5
e. Saturday, October 26
f. Saturday, November 16
g. Saturday, November 23

15. Resolution approving Certificate of Consistency with City’s 2014-19 CDBG Consolidated  Plan on behalf of Youth & Shelter Services

16. Resolution approving request to waive enforcement of the prohibition of motorized vehicles in Ada Hayden Heritage Park

17. Resolution approving financial support as a sponsor for the 2019 Symposium on Building Inclusive Organizations in the amount of $5,000

18. Resolution approving Release of Subordinate Mortgage for property located at 712 Burnett Avenue, Ames, in connection with the Ames/Story County Partnership (ASCP) Affordable Housing Program

19. Request for Run for the Roses:

a. Motion approving Blanket Temporary Obstruction Permit
b. Resolution approving closure of Mortensen Road between Dotson Drive to State Avenue and State Avenue between Lettie Street to Mortensen Road on October 13, 2019, from 6:00 a.m. to 2:00 p.m.

20. Requests for Crafts & Draughts in Campustown on September 7, 2019:

a. Motion approving new 5-day Class B Beer License (September 7 - 11, 2019) - A&R Marketing, Inc, 217 Welch Avenue
b. Motion approving Blanket Temporary Obstruction Permit on Welch Avenue from Chamberlain Street to Hunt Street from 7:00 a.m. to 7:00 p.m.
c. Resolution approving waiver of electricity costs for the 200 block of Welch Avenue, including the Campustown Court area
d. Resolution approving the closure of 14 metered parking spaces and waiver of parking meter fees on Welch from 8:00 a.m. to 6:00 p.m.
e. Motion approving blanket Vending Permit on Welch Avenue from Chamberlain Street to Hunt Street
f. Resolution approving a waiver of fee for the blanket Vending Permit

21. Resolution granting the Director of Electric Services authority to negotiate and approve an amendment with Macquarie Energy LLC of Houston, Texas, to extend the existing contract two or three years, if the overall contract cost falls to or below $2.80/MMBtu

22. Brookside Restroom Renovation Project:

a. Resolution approving reallocation of $3,900 of savings from the completed Brookside Park Path Lighting Project
b. Resolution approving preliminary plans and specifications for Brookside Restroom Renovation Project; setting September 25, 2019, as bid due date and October 8, 2019, as date of public hearing

23. Resolution approving preliminary plans and specifications for Methane Engine Generator Replacement project, setting September 25, 2019 as the bid due date and October 8, 2019 as the date of public hearing and award

24. Resolution awarding contract to Diamond Oil Company of Des Moines, Iowa, in an amount not to exceed $150,000 for Electric Services Fuel Supply

25. Resolution awarding contract to RACOM Communications of Marshalltown, Iowa, for replacement of CyRide radio system in the amount of $341,146

26. Resolution awarding three-year contract to Limble CMMS of Lehi, Utah, in an amount of $68,796 for CMMS Software Updates for Power Plant

27. Resolution approving contract and bond for 2017/18 Shared Use Path System Expansion West Lincoln Way (Sunset Ridge Subdivision to North Dakota Avenue)

28. Resolution approving contract and bond for 2017/18 Water System Improvements Program #1 - Water System Transfers

29. Resolution approving contract and bond for 2018/19 Water System Improvements (Burnett, Murray)

30. Resolution approving contract and bond for 2014/15 Storm Water Facility Rehab (Somerset Subdivision Pond)

31. Resolution approving contract and bond for Wellhead Controls Improvements & Repainting Project

32. Resolution approving Change Order No. 5 in the amount of $458,027.41 (inclusive of sales tax) to Helfrich Brothers Boiler Works, Inc., of Lawrence, Massachusetts, for Unit 7 Boiler Repair Project

33. Resolution approving completion of conditions for approval of the Final Plat of Wessex Subdivision and releasing security being held therefor

34. River Valley Park Softball Infield Renovation Project:

a. Resolution approving Change Order No. 1 to Contract with Iowa Cubs Sports Turf Management of Des Moines, Iowa in the amount of ($7,850)
b. Resolution accepting completion of Contract with Iowa Cubs Sports Turf Management of Des Moines, Iowa, in the total amount of $101,050

35. Resolution accepting completion of Fire Station 1 Parking Lot Reconstruction Project

36. Resolution accepting completion of Contract with ESA, Inc., for Asbestos Maintenance Service for Power Plant for FY2014/15 through 2018/19 in the amount of $562,128.91

37. Resolution accepting completion of Contract with TEI Construction Services, Inc., for Boiler Maintenance Services Contract for Power Plant for FY 2016/17 through 2018/19 in the amount of $2,463,801.45

38. Resolution accepting completion of Contract with Total Insulation Mechanical, Inc., for Non-Asbestos Insulation and Related Services for Power Plant for FY 2014/15 through FY 2018/19 in the amount of $182,575.96

PUBLIC FORUM:  This is a time set aside for comments from the public on topics of City business other than those listed on this agenda.  Please understand that the Council will not take any action on your comments at this meeting due to requirements of the Open Meetings Law, but may do so at a future meeting.  The Mayor and City Council welcome comments from the public; however, at no time is it appropriate to use profane, obscene, or slanderous language.  The Mayor may limit each speaker to three minutes.

ADMINISTRATION:
39. Resolution of support for Healthy Life Center

40. Resolution approving/motion denying request from Iowa State University to collaborate and co-brand the Principles of Community for inclusion in public buildings and make the campaign available to private organizations that are asked to participate

FINANCE:
41. General Obligation Corporate Purpose Bonds, Series 2019A:

a. Presentation of bids received
b. Resolution accepting bids and authorizing the sale and issuance of General Obligation Bonds in an amount not to exceed $11,880,000

FIRE:
42. Update on changes to Rental Code:

a. Discussion regarding three possible changes
b. Discussion regarding adding carbon monoxide detectors to requirements
c. Public input

FLEET SERVICES:
43. Fleet Services B100 Pilot Program; to reduce vehicle carbon and NOx gas emissions by year round use of 100% biodiesel (B100) in selected City vehicles:

a. Resolution approving request to equip five existing City snow plow trucks, as selected pilot vehicles, with the Optimus System, allowing the trucks to burn B100 year-round; equipment and installation paid for by the Ames based corporation, Renewable Energy Group (REG), at $12,000 each vehicle
b. Resolution waiving Purchasing Policies pertaining to bidding and approving a sole-source contract with Optimus Systems, Inc., to install system on selected City vehicles; train City Fleet technicians to install and work on the system;  collect real-time data about the fuel use, system performance, and location of the pilot vehicles
c. Resolution waiving Purchasing Policies pertaining to bidding and approving a sole-source contract with REG to be the sole provider of biodiesel for the 5 selected trucks throughout the 3-year pilot program; for REG to pay for the system, installation, and training of the Optimus System on the 5 pilot vehicles; lease one (1) 12,000 gallon, above-ground fuel kiosk to the City for $1 per year during the pilot program; place the fuel kiosk at the Public Works Maintenance Facility at 2207 Edison Street, Ames

PLANNING & HOUSING:
44. Resolution approving/motion denying Preliminary Plat for Iowa State University Research Park Phase Four, 1st Addition (3898 University Boulevard and 3499 South Riverside Drive)

45. Discussion of Vacation Rentals (Tabled from July 23, 2019)

HEARINGS:
46. Hearing on vacation of 180' x 16' alley right-of-way north of Lincoln Way and east of Elm Avenue:

a. First passage of ordinance to vacate right-of-way

47. Hearing on 2018/19 Asphalt Street Pavement Improvements:

a. Resolution approving final plans and specifications and awarding contract to Con-Struct Inc., in the amount of $1,002,621.40

48. Hearing on 415 Stanton Avenue Contract Rezoning Agreement:

a. Motion to continue the hearing until September 10, 2019

49. Hearing on Amendment to Adaptive Reuse/Major Site Development Plan for North Grand Mall located at 2801 Grand Avenue:

a. Resolution approving Adaptive Reuse/Major Site Development Plan with stipulations recommended by staff

50. Hearing on proposed amendments to the Zoning Code (Chapter 29) and the Rental Code (Chapter 13), and the creation of a new Chapter 35 to establish zoning definitions, standards, and enforcement procedures for permitting/licensing of guest lodging in specific zoning districts(Continued from July 23, 2019, and August 13, 2019):

a. First passage of ordinance amending Chapter 29 pertaining to guest lodging in specified zoning districts
b. First passage of ordinance amending Chapter 13 pertaining to guest lodging
c. First passage of ordinance creating Chapter 35 pertaining to guest lodging

51. Hearing on Nuisance Assessments:

a. Resolution assessing costs of snow/ice removal and certifying assessments to Story County Treasurer

ORDINANCES:
52. First passage of Ordinance establishing parking regulations for Scenic Valley Subdivision, Fourth Addition

DISPOSITION OF COMMUNICATIONS TO COUNCIL:

COUNCIL COMMENTS:

ADJOURNMENT: